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RAPID CITY YOUTH SOCCER LEAGUE (RCYSL) BYLAWS
As revised
November 2005
Printable Format
I.
Membership
A. The
general membership of the Rapid City Soccer League (hereafter
referred to as RCYSL) shall consist of all adults, eighteen
(18) years or older, who are actively participating in the
RCYSL. The membership shall include but not be limited
to:
1. Parents/guardians
of registered players.
2. Head coach of each team
3. Board of Directors
4. Referee’s recognized by the RCYSL Board of Directors
for membership purposes.
5. Other adults recognized by the RCYSL Board of Directors
for membership purposes.
B. Membership granted by recognition of the RCYSL Board of
Directors is renewable on January 1 of each year. Adults
qualifying for membership are considered registered adults.
C. Members whose activities damage the interests of the RCYSL, or
which attempt to circumvent a decision rendered by the RCYSL,
shall be subject to disciplinary action by the RCYSL. The
RCYSL shall have the power to discharge a member or to take
disciplinary action as deemed appropriate.
D. The
seasonal year of the RCYSL shall
begin on August 1st of the current calendar year and end on July 31st of the
subsequent year. The fiscal year shall begin on January
1st and end on December 31st of the current calendar year. These Bylaws, Rules and Regulations are in
effect during the twelve (12) months of the seasonal year.
II.
Voting
A. Each registered adult, head coach, and each officer of
RCYSL, in good standing, shall have one vote on matters acted
upon by the general membership. The exception to this rule is
the President, whose votes will be exercised to break a tie
vote. A quorum will consist of eight members of the Board of
Directors and six members of the general membership who are
not on the Board of Directors.
B. Proxy voting is not allowed.
III.
Membership and
Duties of the Board of Directors
A. The Board of Directors shall be responsible for setting
policy for the transaction of all business of the RCYSL in
accord with these Bylaws and shall be responsible for the
declaration of the standing (good or bad) or teams.
B. In the event of the permanent absence of an officer of
the RCYSL due to illness, resignation, or other cause, the
Board of Directors shall appoint a replacement in an acting
capacity until a permanent replacement is named by the General
Membership in accord with voting procedures for elected
officers. An officer absenting himself from three successive
meetings of the Board of Directors without explicit just cause
may have his office declared vacant by the Board of Directors.
C. The Board of Directors shall, upon recommendation of
the President, approve additional rules and regulations for
governing operations and competitions not explicitly covered
by the rules and regulations.
D. No two members of the same household my serve as
officers of the Board of Directors at the same time.
E. A member of the Board of Directors may NOT vote on a
issue explicitly concerning his/her own team.
F. Indemnification of Officers
Each Officer of the RCYSL, as defined in these bylaws, shall
be indemnified by the RCYSL against all expenses, penalties
and liabilities, including attorney's fees reasonably incurred
by or imposed upon him/her in connection with any claim,
demand, action, or proceeding, whether civil or criminal, or
in connection with any settlement thereof, to which he/she may
be made a party, or in which he/she may become involved, by
reason of his/her being or having been an Officer of the
RCYSL, whether or not he/she is an Officer at the time of such
expenses, penalties or liabilities are incurred, except in
cases where he/she shall be finally adjudged in such action or
proceeding to be liable for willful misconduct in the
performance of his/her duties as an Officer. The right of
indemnification herein provided shall be in addition to, and
not exclusive of, all other right to which such Officer may be
entitled to and the right to indemnification herein provided
shall inure to the benefit of the personal representatives of
deceased Officer
IV.
Duties of Elected Officers
A. President
The President shall direct the officers, committees, and
board, and shall act as the presiding officer at all
meeting of the Board of Directors and General Membership. The
President shall be responsible for conducting the business of
the RCYSL, for making rulings which interpret policy of the
Board of Directors, for coordinating the activities of the
RCYSL, for general administration, and for other duties as the
Board of Directors may approve or direct. A yearly audit
shall be conducted of the RCYSL books by the President or his
appointed committee.
B. President-elect
The President-elect will assume such duties as assigned by the
President or the Board of Directors. The President-elect’s
first year will be mainly for learning. The President-elect
shall assume the duties of the President in the absence of the
President.
The President-elect will also have the responsibility for risk
management for the RCYSL, which duties include: providing
leadership and instruction to the RCYSL regarding risk
management; ensuring that all persons wishing to apply for a
position as a coach or any volunteer, or any paid position
within the RCYSL complete an Employee/Volunteer Disclosure
Statement and collecting the completed forms and sending them
to the South Dakota State Soccer Association in a timely
manner.
C. Registration Coordinator
The Registration Coordinator shall chair the registration
committee, which shall consist of the Divisional
Coordinators. The Registration Coordinator shall be
responsible for executing the registration of teams and
players with the RCYSL and the South Dakota State Soccer
Association (SDSSA). The Registration Coordinator shall
maintain team and player registration records including team
rosters, shall provide current lists of teams and team coaches
for the use of the Divisional Coordinators. The Registration
Coordinator shall provide official RCYSL rosters to all
coaches,
which shall be used if challenged. Discrepancies will be
referred to the President or Chairman of the Trial Board as
appropriate. All registrations (timely or late) will be turned
into the Registration Coordinator in a timely manner. The
Registration Coordinator is in charge of placement in
accordance with operating rules. The official master rosters
shall be maintained by the Registration Coordinator.
D. Training Coordinator
The Training Coordinator shall chair the training committee.
The training committee shall include a coach administrator who
shall be responsible for recruiting and organizing the
training of the coaches. Experienced coaches shall be
solicited to train and assist the league’s coaches.
E. Treasurer
The Treasurer shall oversee the collection of all dues and
fees, shall have charge of all monies, issue bills and
receipts for dues and fees, and pay all bills due of the RCYSL
including the payment to the referees’ association. The
Treasurer shall maintain checking and saving accounts in a
reputable bank in the name of the RCYSL, with signature
authority requiring any two of the following: President,
Treasurer, Registration Coordinator, Fund
Raising Coordinator and one other Board of
Director member. The Treasurer shall keep a detailed record
of income and expenditures and submit a written detailed
monthly report to the Board of Directors and a written general
report at each Semi-Annual General Membership meeting.
F. Scheduling Coordinator
The Scheduling Coordinator shall be responsible for all
aspects of the competitive schedule of the RCYSL including:
generation and distribution to the Registration Coordinator of
schedules for all league and league tournament games,
assignment of team pairing and playing fields as per rules and
regulations.
G. Equipment Coordinator
The Equipment Coordinator, under the direction of the Board of
Directors, shall be responsible for determining the
requirements and purchasing of all equipment for the RCYSL,
and for distribution and collection of all RCYSL equipment
(i.e. balls, and uniforms.). The Equipment Coordinator shall
coordinate with the Soccer Rapid City Equipment Coordinator
for field equipment setup and maintenance.
H. Recording Secretary
The Recording Secretary shall record the minutes of all
meetings and shall maintain and distribute meeting minutes,
notices of meetings, and a calendar of events. With input
from the Board of Directors, the Recording Secretary shall
prepare, for the approval of the President, the calendar of
events, including RCYSL and SDSSA deadlines and milestones,
and shall update the calendar as necessary. The Recording
Secretary shall assist the Presiding Officer at all meetings
in determining and maintaining the agenda, and shall perform
other duties as directed by the President.
I. Divisional Coordinators
The Divisional Coordinators are responsible for the overall
operation of their respective divisions within the rules and
regulations of the RCYSL. The Divisional Coordinators are
also responsible to maintain effective communication with the
Registration Coordinator, coaches, and the RCYSL Board of
Directors.
The Divisional Coordinators shall be responsible for the
maintenance of scores and standings for their division.
Each age division shall have one vote.
V.
Duties of Appointed Positions
A. Publicity Coordinator
The Publicity Coordinator shall be responsible for maintaining
communications between the RCYSL and the media including, but
not limited to, scores, standings and information on upcoming
events.
B. Fundraising Coordinator
The Fund Raising Coordinator shall chair the fund raising
committee which shall be responsible for the concession stands
and all league fund raising activities with the approval of
the Board of Directors.
VI.
Committees and their duties
A. The Trial Board, consisting of a board member appointed
by the President to chair the trial board, a senior referee
and a general member, as determined by the chairman of the
trial board, shall hear issues of merit and make rulings
resolving the issues. Issues of merit are defined to include
only matters of game procedure and execution protested as not
in accord with the RCYSL Bylaws and Rules. Matters based upon
the judgment of the referee in executing the laws of the game
shall not be heard. Decisions of the trial board may be
reviewed by the Board of Directors at its discretion on appeal
from a team in accordance with procedures in the RCYSL Bylaws
and Rules.
B. A Rules and Regulations Committee, appointed at the
Fall General Membership meeting, by the General Membership,
shall review the Bylaws, Rules and Regulations in view of the
conduct and competition and the operations of the RCYSL and
shall make recommendations for amendment and change. At
least one report shall be submitted to the Board of Directors
each seasonal year at the Board of Directors meeting prior to
the spring Semi-Annual General Membership Meeting.
VII. Additional committees may be appointed as necessary by
the President.
VIII.
Meetings
A. The officers shall meet monthly for the purpose of
reviewing the operations of the RCYSL. The presiding officer
shall, at each meeting, reserve a suitable portion of time for
the officers to meet as the Board of Directors to conduct
appropriate business. Additional meetings shall be held as
deemed necessary by the President.
B. The general membership is welcome at any Board of
Directors meeting, as nonvoting members, and may address
business from the floor.
C. A semi-annual general membership meeting shall be held
in the Spring and Fall.
The primary purpose of the general membership meetings shall
be the electing of the Board of Directors. Members of the Administrative branch of the Board of Directors
shall be elected at the fall meeting for a
twelve-month period commencing
at the conclusion of that meeting. Members of
the Operational branch of the Board of Directors shall be
elected at the spring meeting for the next seasonal year (fall
through spring) and shall take office following the conclusion
of the current spring season.
D. Special meetings of the general membership may be
called for particular purposes by petition of the head coaches
of five teams, or by the Board of Directors. Such special
meetings or special sessions take precedence over the
scheduled meetings or agenda.
E. A majority of votes cast is required to decide any
questions except where explicitly stated otherwise.
F. The order of business at all officers and general
membership meetings, except special meetings, shall be:
Meeting brought to order
Roll call
Recognition of guests and visitors
Approval of minutes of previous meeting
Board of Directors’ reports
Appointed Coordinators’ and Representatives’ reports
Old business
New business
Adjournment
Board of Directors executive session.
Members of the RCYSL who are not members of the Board of
Directors may be invited to attend, but they are not entitled
to attend.
G. All meetings shall be conducted using the current edition of
“Robert’s Rules of Order.” A parliamentarian may be appointed
by the President as needed.
IX.
Administration
A. The RCYSL, Inc., shall be administered as a non-profit
educational organization.
B. The RCYSL shall maintain itself as a member in good
standing of the South Dakota State Soccer Association, and
will comply with the Constitution, Bylaws, and Rules and
Regulations of the United States Youth Soccer Association and
the South Dakota State Soccer Association.
C. The policies of the RCYSL shall be determined by a
Board of Directors consisting of the elected officers of the
RCYSL. The Board of Directors will assume the execution of
the provisions in all matters, of these Bylaws, Rules and
Regulations, in good conscience and be answerable only to the
general membership as a whole.
D. The president shall administer the affairs of the RCYSL
in accordance with these Bylaws, Rules and Regulations, and
execute the policies directed by the Board of Directors.
E.
The elected Administrative officers of the RCYSL shall
be: President, President-elect, Registration Coordinator,
Training Coordinator, Treasurer, Scheduling Coordinator,
Equipment Coordinator, Divisional Coordinators and Recording
Secretary. These offices comprise the Administrative Branch
of the Board of Directors.
The order of succession of a
presiding officer will be as follows: President,
President-elect, Registration Coordinator, Training
Coordinator, Treasurer, Scheduling Coordinator, Equipment
Coordinator, and Recording Secretary. The president will
not have a vote on the Board of Directors except in case of
a tie when the President only will vote.
The elected Operational Branch of the Board of Directors
includes Divisional Coordinators for U19, U16, U14, U12, U10,
U8, and U6. Any division may be divided into boys and girls
sections as determined by the Registration Coordinator.
F. The Operational Branch of the Board of Directors may
also include non-voting members from other soccer
organizations, including but not limited to: the Referee
Association, Rushmore Soccer Club Board and Ellsworth Air
Force Base (EAFB). These representatives will be elected or
appointed by their respective organizations rather than by the
general membership. These representatives will take office at
the same time as the Divisional Coordinators.
Coordinators shall have the right to appoint proxies with the
right to vote on issues coming before the Board in the absence
of the elected coordinator. Proxy appointments will be
subject to the President’s approval.
G. A decision required by the Board of Directors which, in
the judgment of the President, cannot wait for a regularly
scheduled meeting of the Board of Directors (i.e., an
emergency) shall be rendered by the majority of the Board of
Directors.
H. The Board of Directors is authorized to employ
necessary personnel to carry out the various functions
required of the Board.
I. The assets of the RCYSL, in case of dissolution, will
be turned over to a nonprofit organization as determined by
the Board of Directors.
X.
Amendments and Modifications
A. Amendments and modifications to the Bylaws may be made
only at a Semi-Annual General or at a special general
membership meeting called for the particular purpose.
A two-thirds majority of votes cast is required
to decide such questions.
B. Amendments and modifications to the Rules and
Regulations
to be voted on at a general membership meeting
may be made only by a simple majority vote of the Board of
Directors and registered head coaches of each team that are in
attendance.
C. Amendments and modifications to the Bylaws, Rules and
Regulations shall take effect immediately, but shall not be
applied retroactively.
D. All bylaw and/or rule changes to be voted on at a
semi-annual general membership meeting shall require thirty
(30) days advance notice to the Board of Directors and the
General Membership The Board of Directors shall receive
copies of the proposed changes and said changes shall be made
available to the General Membership. All changes and the
notice shall be in writing.
XI.
Removal of officers
A. Removal of elected officers for cause may be done at
any general membership meeting. A two-thirds majority of
votes cast is required for removal.
B. The Board of Directors may suspend any of its members
by two-thirds majority vote pending removal proceedings as in
(A) above. If the presiding officer is suspended, the order
of succession shall be invoked.
XII.
General Membership Review of Board of Directors and
Executive Ruling
A. Any
ten head coaches of teams jointly may petition
for a special General Membership meeting or special session of
any General Membership meeting for the purpose of review of a
ruling of the Board of Directors. A simple majority of votes
cast is required for denial of a ruling of, or instruction to,
the Board of Directors.
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